I’ve already shared pictures of the Unique Rustic Barn Wedding Welcome Party Decor. Today, I’ll show how I made the table seating chart and fabric pennant, “I Do BBQ” banner.

The techniques used to make the banner could easily be applied to any party theme, holiday or occasion. That’s also true for the table seating chart — whether a glamorous, formal reception or rustic barn setting.

Both were relatively inexpensive to make. Plus, I utilized many of the same supplies to craft both projects; including the length of fabric, twine, and beads. That also helped to coordinate with the overall theme and color scheme of the party decorations.

Wine corks were also incorporated into both projects, tying in with the centerpieces and other decor. See those in, 7 DIY Wine Cork Crafts, Party & Home Decor Ideas. Additionally, the seating card artwork were part of the same wood cut and eucalyptus design used for place cards and table numbers.

Let me show you how easy both the table seating chart and banner were to make.

How to Make a Seating Chart

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The underlying foundation of the wedding seating chart was a repurposed bulletin board. Originally, two identical 23 by 35 inch bulletin boards hung in our sons’ bedrooms. Rather than having Mr. Buzz build me a base out of plywood, we elected to use the one now hanging in the garage.

So, I removed all the plant identification tags and took the bulletin board out on the porch to damp wipe.

Materials

To create a similar table seating chart, you will need these supplies:

  • Bulletin board (old or new)
  • Fabric (enough to cover the board, with allowance to wrap around the edges to the back side)
  • Twine
  • Clear pushpins
  • Small or mini clothespins (possibly spray paint for desired color)
  • Cardstock
  • Wired ribbon
  • Faux greenery or floral garland
  • LED light string(s)
  • Optional: decorative embellishments for garland to fit theme/color scheme
  • Easel (rent or purchase easel for display at venue)

Equipment used included a stapling gun, E6000 glue, scissors, computer and printer.

Cut & Prep Fabric

For the fabric, I was delighted to find this sage green, burlap-look fabric on sale at Michaels. It fit the upscale rustic look I wanted for the party, and matched the color of the rented tablecloths. It also didn’t tend to fray.

Craft Tip: You could use any type of sold or print fabric to suit the look of your event, from lux to burlap! Just make sure it’s not too thick for a pushpin to stick into the underlying bulletin board cork.

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After cutting the fabric length — with allowance to cover and wrap around the bulletin board frame — I ironed it repeatedly. But, that didn’t remove all the fold marks. Instead of running the fabric through the washing machine (and risk the edges fraying), I left it as you see here. I figured the seating list cards would cover most of the fold marks.

Next I ironed a half-inch allowance edge around the two cut ends, from the front to the backside of the fabric. That made for a finished look on the back of the bulletin board (which isn’t covered in fabric).

Wrap Frap Around Board & Attach

Now, flip the fabric right side-down on a flat surface. Begin stapling the folded edges to the back side of the bulletin board frame. Start with the two shorter sides, stabling about every four inches. Fold the four corners as you would to wrap a package, and staple in place. Fill in with additional stapes as needed. Finally, apply glue under edges between staples, and press into place.

Craft Tip: It helps to have a second set of hands to help pull the fabric taunt.

Make Decorative Garland Swag

For a decorative header across the top of the wedding seating chart, I used a faux greenery garland with bits of white flowers as the base. Here’s another way to customize and embellish the table seating chart to fit the desired wedding theme, look.

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Earlier, I created the swag by wrapping the greenery with a hand-strung wine cork and bead garland, and two LED light strings. Combined, the garland matched another one made as a table-length centerpiece on the sweetheart table. See it in, Unique Rustic Barn Wedding Welcome Party Decor.

Trial Assembly & Setup

Since we weren’t renting any furnishings for the party, I purchased a simple, unfinished easel (Hobby Lobby, 40% off). Then, I spray painted the unassembled wood pieces a matte metallic gold, along with the unfinished clothespins (Dollar Tree).

Hubby then put the easel together so we could do a trial run, positioning and attaching the twine, seating list cards (blank at this point), garland and bow. We wanted to insure the weight of the cards and clothespins would hang right, and that all 11 table list cards would fit.

We elected a landscape orientation, which Mr. Buzz felt would be more stable on the stand. However, you could choose to set it up vertically instead.

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Along the top and upper sides of the bulletin board, Mr. Buzz placed clear push pins to support the draped garland. Other clear pushpins were placed in strategic positions to hold three lengths of twine from left to right.

Gold spray-painted clothespins would hold the seating list cards hanging from the lengths of twine. I wanted to do a “test” to make sure the 11 sample cards would fit, and hang properly. At this point, I had not printed the actual cards, as the seating arrangement wasn’t firmed up until about 10 days before the party.

Craft Tip: We packed a tool kit for the party, which included extra pushpins, clothespins, scissors, packaging tape and more.

Produce Seating List Cards

The seating list cards were part of the same design template kit used to create the table numbers, menu and place cards, and tabletop signs.

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There are many different vendors and designs available for download on Etsy. I found the online templates easy to use. However, you could use blank cardstock or invitation kits to make your own.

We used 5 by 7 inch table list cards. I also enlarged the print and made it bold. You want them to be readable to guests without needing reading glasses lol!

The template was for 10 people per table but we had seven or eight. That allowed me to cut off some of the extra white space at the bottom of the card to save space on the table seating chart.

Printing the table lists at home, also allowed me the flexibility to make alterations to two table lists that changed last minute.

Have you ever made a wedding or event table seating chart?

Final Display

I also made a large bow of 2 1/2-inch, wired ribbon (Michaels, clearance) to decorate the top of the table seating chart. Long three-foot tails were weaved into the garland. What do you think of the final product?

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Names are obscured and blurred for privacy reasons here.

Matching bows were made for the back of the bride and groom chairs at the sweetheart table.

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Now that we’re back home, the fabric-covered bulletin board has been hung back in the garage with herb and other plant labels.

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Hmm, the way I snapped the picture the board looks like it’s hanging really crooked lol!

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After we Updated Curb Appeal: Landscape, Front Pad & Sidewalk this past summer, I need to take all the new tree, bush and plant markers and arrange them on the spruced-up board.

No-Sew Banner

Online (see Amazon below), I found several cute and inexpensive “I Do BBQ” banners. It’s a great theme for an engagement party, bridal shower, rehearsal dinner, or less formal wedding reception.

Unfortunately, none of the ready-made banners really fit with my vibe and color scheme. And the tan burlap option likely would disappear hanging above the dinner buffet on the barn’s wood.

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So, with leftover fabric from the table seating chart, I made a no-sew pennant banner. It was strung on the same green twine, with wine cork and wooden beads in the spaces between each letter.

Make Pennant Pattern & Cut Fabric

Based on what was available in stores and online, I created my own pattern for the fabric pennants.

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First I measured out a rectangle on paper (allowing a half-inch allowance at the top to create a pocket). Afterwards, I folded the cut rectangle in half, down the middle. Then I made a triangle cut on the bottom end of the rectangle.

Craft Tip: If I made another no-sew fabric banner, I would use an one-inch allowance. That would have allowed more space for ease of threading the banner.

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Next, I pinned the finished pennant pattern to the wrong side of the fabric. I repeated pinning and cutting until I had the number of pennants needed for the “I Do BBQ” letters and diamond ring graphic.

Afterwards, I headed up to the ironing board to press the half-inch allowance from the front to back side of each fabric pennant. This is to create a pocket the twine string will go through at the top of each pennant.

Trace & Paint Letters, Images

Although you could freehand painted letters on the pennants, I chose to trance them in pencil, using letter templates (Dollar Tree). Another option would be to cut out letters in another fabric and glue or iron/fuse them onto each pennant.

diy-banner-trace-letter-image-onto-fabric

I also used a glass to trace a circle for the ring, and a ruler to outline the diamond.

It took two coats of white paint for adequate coverage. For more definition, gold and silver paint pens were used to trace around each letter and the diamond ring graphic.

Glue Pockets & Measure String

After letting the paint dry for 24-hours, I used glue to attach the ironed pockets to the backside of each pennant.

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To determine the length of the banner, I first layed the string the length of the fireplace mantle. Attaching it at one end, I then let it droop to create a swag effect, and added that to string length. Lastly, I added about 16 inches to allow for making loops at each end to hang the finished banner.

String Banner

Next, I made a loop at one end, embellishing it with a wooden bead. The second loop is completed once all the pennants and beads have been strung.

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Now layout all the fabric pennants and space them evenly across the length of the string (minus what would be needed to create the second loop). Be sure to allow consistent spacing within a word, and double that spacing between words or graphics. Allow for additional twine that is not covered by the pennants, beads and cords.

Before you start threading the string, also determine how many and what pattern of beads you’ll use between letters, words/graphics, and at either end. If using wine corks, first drill holes through the middle of each one so they’re ready to string.

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To string the corks and beads, I simply threaded them through. Occasionally, the string needed pushed through with a pointed tool.

Since I couldn’t find a long needle with a large enough head, I improvised with a large safety pin to thread the pennants. After piercing the twine and closing the safety pin, I pushed it through the pocket in each pennant. It’s the same method I was taught to put elastic in a garment. Admittedly, it would have been easier had I made each pocket a bit larger — or found the needle I was sure I had!

For the letters/graphic I used a large safety pin to pierce the thread and pushed it through the fabric pennant. However, once finished, the fabric pennants, beads and corks were able to slide easily on the twine. Finish off the twine with a matching loop on the other end.

Another Easy, DIY Party Banner

For the Alice in Wonderland, Unbirthday Party, I strung heart-decorated ribbon with character cards and teapot cutouts. Another fast and easy banner where the only tool I used was a holepunch.

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Have you ever made a decorative banner? If so, what method and materials did you use?

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